October is election time for several South Jeffco Sports Association Board positions.  Elections will be held on Tuesday October 12 at 8pm at the SJSA office during our regular monthly board meeting. 

Nominating Procedure
Anyone interested in nominating a candidate for election, or volunteering for a position must submit the following via email to  by no later than 3pm Tuesday September 14, 2010:
 

1. Nominating Letter including the nominees name and contact information, position being nominated for, and a statement indicating why you believe this person would be a good fit for the role.  Please be sure you actually speak with the person whom you are nominating and that he/she is willing to go through the interview and election process. 
    
2. If you are self-nominating, or volunteering for consideration, please submit a statement indicating why you believe you would be a good fit for the position, along with all contact information.

 
POSITIONS UP FOR ELECTION
The following positions are up for election at our October meeting.  Each position also includes a description of duties and responsibilities which are in addition to being responsible for maintaining its own books or records as a back up to the office’s books and briefing The Board of their activities at each regularly scheduled meeting.
 
Vice President.          This Executive Board position is currently held by Wes Keene, who is being nominated for re-election.  This is a 2 year term.  Under the SJSA By Laws, the Vice President’s role is defined as follows:

"VICE PRESIDENT– shall perform the duties of the office of President in the absence of, or resignation, or inability to act, by the President. When so acting, the Vice President shall be entitled to exercise all of the powers and be subject to all the restrictions conferred on the office of the President by these By Laws. The Vice President shall oversee the conduct of coaches, conduct of the parents, and spectators through the office responsible for that sport. The Vice President will be the chair of and appoint members to the Sports Review Board. The Vice President will make recommendations to
the executive board, post-hearing, as to any action The Sports Review Board deems necessary. The Vice President shall also be responsible for the oversight of all tournaments conducted by The Association as well as coordinating and overseeing activities of all independent contractors."

Treasurer.      This Executive Board position is currently held by DeAnna Alva, who is being nominated for re-election.  This is a 2 year term.  Under the SJSA By Laws, the Treasurer’s role is defined as follows:

"TREASURER– shall work in conjunction with the staff bookkeeper who will receive, deposit, and disburse as approved by the Board (defined elsewhere herein), all monies for The Association. The Treasurer shall be responsible for ensuring all state and federal informational tax forms are completed and filed in a timely manner. The Treasurer shall account for all fiscal matters and publish information for use by the Board in a form recommended by the Treasurer and approved by the Board. The Treasurer shall report to the Board at each meeting regarding the status of the SJSA funds and shall advise and make recommendations to the Board concerning all financial matters, but shall not have authority to bind the Board or The Association. At each regular monthly meeting of the Board, the Treasurer shall provide each Board member with a current balance sheet, income statement and general journal for The Association. Additionally, each Board Member shall be provided a summary page showing the net cash flow for each sport and each Director shall receive a detailed breakdown of their sport. All checks over $500 shall require two (2) signatures. The Treasurer will sit on the Financial Oversight Committee and ensure said Committee’s recommendations are accurately and effectively presented to the Board. The fiscal year for The Association shall end at twelve (12) midnight on December 31st of each calendar year."

Primary Director of Baseball.          This position is currently held by Brian Vits, who has announced his intention to not seek reelection.  This is a 2 year term.  Under the SJSA By Laws, the Primary Director of Baseball’s role is defined as follows:

"PRIMARY DIRECTOR OF BASEBALL- shall be responsible for the effective administration of the entire program which includes: coaching assignments, team structure, assignment of practice and playing facilities, individual sport website content and periodic updating, being responsive to member needs and inquiries, and equipment requirements and replacement. The Director shall oversee the individual baseball directorships and coordinate baseball budgets for approval. The Director shall adhere to the approved budget and shall be an advocate for SJSA in the community."
 
Primary Director of Softball.           This position reflects a restructuring of softball, and the directorships are currently held by Jeff Dunning (Competitive) and Kevin Quick (Recreational), who are both being nominated for election for the Primary Director of Softball position.  This is a 2 year term.  Under the SJSA By Laws, the Softball Director’s role is defined as follows:

"PRIMARY DIRECTOR OF SOFTBALL– shall be responsible for the effective administration of the entire program which includes: coaching assignments, team structure, assignment of practice and playing facilities, individual sport website content and periodic updating, being responsive to member needs and inquiries, and equipment requirements and replacement.  The Director shall oversee the individual basketball directorships and coordinate basketball budgets for approval. The Director shall adhere to the approved budget and shall be an advocate for SJSA in the community."
 
Rugby Director.        In addition to the above positions, SJSA is also seeking a volunteer to serve as our first Rugby Director.  While not presently an elected position, nor a voting position on the SJSA Board, this position provides a great opportunity to build our Rugby program from the ground-up.  Anyone interested should send a letter of interest via email to us at with the subject heading of the email reading “Rugby Director”.  The Rugby Director will have a knowledge of the sport, and should have existing contacts in the rugby world with, for example US Rugby Foundation, Glendale Rugby, USA Rugby, etc.
 
Each member of the SJSA Board is expected to attended the monthly Board Meetings conducted on the 2^nd Tuesday of each month, at 8:00pm at the SJSA office.
 
Each Executive Board Member as well as Primary Directors for each sport receives free registration for one child for all sports played within The Association. All other Directors are eligible for one child to receive one free registration for one child played within The Association. All Directors may also donate this free registration as a scholarship or assign to a child of their choice.
 
Full and complete By Laws of South Jeffco Sports Association are available online at www.southjeff.org.
 

 HOOP IT UP AT SOUTH JEFFCO!